Services
Consider booking a complimentary consultation if
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you are a busy professional.
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you are unorganized and an inexperienced bride and groom. (first marriage for both)
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you are a wealthy individual or one with disposable income.
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you want a stress-free planning process and wedding day.
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you are budget conscious and realize that a wedding planner can save you time and money.
Wedding Services
We offer assistance with wedding planning, coordinating, designing, hors d'oeuvres and wedding etiquette consultations, Jim's Formal Wear consultations, floral arrangements, decor rentals and purchases, destination weddings, honeymoons, vacations, and officiant services

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Wedding Officiant Service
Are you
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a busy professional?
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disorganized, or is this the first marriage for both of you?
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a wealthy individual or someone with disposable income?
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one-half of a couple seeking a stress-free planning process for your wedding day?
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a budget-conscious couple that understands hiring a wedding planner can save both time and money?
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ready for a free telephone consultation?
If you answered "YES" to any of the questions above, you should create a wedding-specific email address. This dedicated email account will help you manage all wedding-related communications in one place, rather than relying on the personal email accounts of the bride or groom. Additionally, the wedding-specific email address can be deleted after the wedding. The format for the wedding email should resemble jackandjillswedding@gmail.com. Once you have created the email address, download and complete the "Wedding Budget Goal-Costs Estimator" Excel file and the "Wedding Budget Worksheet" to establish an affordable budget for your wedding expenses and select one of our three wedding planning & coordination services.
Determining a wedding budget is a crucial first step in the planning process. It involves assessing your financial resources, prioritizing your needs and wants, and understanding the typical costs associated with weddings. Additionally, the number of guests will significantly impact various aspects of your budget, particularly the venue, catering, and stationery expenses. A smaller guest count generally leads to reduced costs compared to a wedding with a larger guest list. Furthermore, the Planning and Coordination Fee is calculated by subtracting a specified percentage outlined in the collection below from your wedding budget to determine the fee for a Full, Partial, or Day-of Planning and Coordination Services.
Afterward, email us at: detailedweddingsandevents@gmail.com or call our live 24-hour answering service at 803-968-3321 to request a Wedding Needs Analysis Telephone Consultation. The Wedding Needs Analysis consists of a series of questions designed to help determine the client's objectives and what needs to be accomplished. This consultation is free of charge. The Wedding Needs Analysis is a comprehensive form that requires the first half to be conducted over the phone, while the remaining portion is completed in the office.
SELECT ONE OF OUR THREE WEDDING PLANNING & COORDINATION SERVICES OR VIEW OUR À la CARTE SERVICES TO SELECT YOUR SPECIFIC WEDDING DAY NEED(S)
1. Full Planning and Coordination Services
This collection is designed for clients who have not yet begun the planning process or have made minimal progress and require assistance at least one year before their wedding. It is ideal for those who want a planner to manage every aspect of their wedding from start to finish. Our fees are based on a percentage of the client's wedding budget: 8% for day-of coordination, 10% for partial planning and coordination, and 12% for full planning and coordination. We will educate and guide clients, assisting them at each step of the way with their wedding day plans. This collection can begin at any time, but it is most effective when started a year or more before the wedding day. Upon signing the contract and submitting the initial deposit, the client will receive a paper copy of the bridal planning checklist and login information to access the client portal via the couple's wedding email address. As each client checks off their completed tasks on the paper copy, they must also log in to the client portal each week and select "done" from the pull-down menu for each completed task that has been checked off on their paper copy. The client portal is in-house communication software that allows couples to plan together with their planner. It enables the planner to monitor the client's progress on completed tasks, add any new necessary tasks, share images and links, create a client-specific wedding day timeline, monitor and update the budget, and upload documents. For more details about this collection, please refer to Collection 1.
2. Partial Planning and Coordination Services
This collection is designed for clients who are midway through their wedding planning and are ready to entrust the details to a professional. Our fees are based on a percentage of the client's wedding budget: 8% for day-of coordination, 10% for partial planning and coordination, and 12% for full planning and coordination. If you have completed half of your plans but require assistance with the remaining wedding day tasks, please review our task listing to identify what still needs to be accomplished. This collection can begin at any time, but it is ideal to start six months or more before your wedding day. Upon signing the contract and submitting the initial deposit, the client will receive a paper copy of the bridal planning checklist and login information to access the client portal via the couple's wedding email address. As each client checks off their completed tasks on the paper copy, they must also log in to the client portal each week and select "done" from the pull-down menu for each completed task that has been checked off on their paper copy. The client portal is in-house communication software that allows couples to plan together with their planner. It enables the planner to monitor the client's progress on completed tasks, add any new necessary tasks, share images and links, create a client-specific wedding day timeline, monitor and update the budget, and upload documents. For more details about this collection, please refer to Collection 2.
3. Day-of Planning and Coordination Services
This collection is designed for clients who have planned their entire wedding but require management solely for the wedding day. Our fees are based on a percentage of the client's wedding budget: 8% for day-of coordination, 10% for partial planning and coordination, and 12% for full planning and coordination. If you have finalized all of your wedding day plans but need someone to oversee the details on the day itself, we can assist you! This collection can start any time, but it is ideally suited for three months or more before your wedding day. Upon signing the contract and submitting the initial deposit, the client will receive a paper copy of the bridal planning checklist and login information to access the client portal via the couple's wedding email address. As each client checks off their completed tasks on the paper copy, they must also log in to the client portal each week and select "done" from the pull-down menu for each completed task that has been checked off on their paper copy. The client portal is in-house communication software that allows couples to plan together with their planner. It enables the planner to monitor the client's progress on completed tasks, add any new necessary tasks, share images and links, create a client-specific wedding day timeline, monitor and update the budget, and upload documents. For more details about this collection, please refer to Collection 3.
Collection 1
Full
Planning & Coordination Fee
Is 12% of Your Wedding Budget

This collection is designed for clients who have not yet started the planning process or who need assistance a year or more in advance. It is perfect for those who want a planner to manage everything from beginning to end. The planner will educate, guide, and assist at each step of the way, including the development of day-of plans. This service can start at any time, but it is recommended to begin at least a year before your wedding. All of the necessary services listed below are included.
Before the Ceremony
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Provide access to our client portal where we share all of the relevant details and tasks with clients
-
Developing and working within a budget
-
Provide unlimited planning meetings
-
Assist with determining color scheme, theme and style of wedding
-
Provide our preferred vendors list
-
Provide vendor research for tent, chairs, tables, linen, glassware etc., if needed
-
Provide photography & videography planning & coordination
-
Assist with a venue selection
-
Assist in venue meetings when needed
-
Communicate with vendors via phone or email when needed
-
Conduct final venue walk through meeting
-
Make final contact with vendors one week before wedding day
-
Meet vendors and any other deliveries and handle any no-shows
-
Discuss the need for wedding insurance
-
Plan & coordinate for a security staff if needed
-
Provide wedding party duties checklist
-
Assist with the planning & coordination of a honeymoon
-
Assist with a wedding website
-
Assist with a gift registry
-
Discuss your stationery needs to build an invitation suite, organize seating choice, menu, napkins and other paper supplies using the following list:
-
Save The Date
-
Invitation
-
RSVP
-
Detail Card
-
Rehearsal Dinner Invitation
-
Ceremony Welcome Signage
-
Pew Cards
-
Order of Ceremony Programs
-
Order of Reception Programs
-
Menu Cards
-
Place Cards
-
Escort Cards
-
Seating Chart
-
Dinner Napkins
-
Cocktail Napkins
-
Bride or Couple's Personal Stationery
-
Thank You Cards
-
-
Provide Wedding Party Development Worksheet, Guest list and RSVP consultation
-
Assist with determining honor guests & special guests
-
Provide ceremony seating guidance for divorced and/or remarried parents, honor guests, special guests, officiant and spouse, immediate family and all other guests
-
Provide reception seating guidance via place cards, escort cards or a seating chart
-
Discuss hotel blocks
-
Provide wedding wardrobe consultation for the couple & the wedding party
-
Suggest wedding party gift giving ideas from the couple
-
Suggest wedding party gift giving ideas for the couple
-
Assist with couple's gift ideas to each other
-
Assist with finding a wedding officiant for ceremony
-
Assist with vows script
-
Assist with ceremony readings
-
Assist with champagne toast speeches
-
Assist with ceremony music consultation
-
Prepare wedding day timeline
-
Coordinate ceremony music with DJ or musicians in advance of wedding rehearsal day
-
Provide up to 2 hours of wedding rehearsal management
-
Direct the wedding rehearsal
-
Coordinate any timing issues and post-ceremony announcements with officiant, if applicable
-
Provide instructions to the best man and the maid or the matron of honor regarding the wedding rings
-
Instruct ushers and guestbook attendants of their duties
-
Instruct photographer and videographer of the couple's requested shots
-
Distribute wedding day timeline at the rehearsal to wedding party and any vendors in attendance
-
Coordinate a rehearsal dinner
-
Planning transportation
-
Provide up to 12 hours of onsite wedding day coordination with one wedding coordinator & one wedding day team member
-
Assist with florals, linen and decor rentals, and/or purchases
-
Discuss favor ideas
-
Assist with an order for favors
-
Assist with ceremony & reception signage purchase or rental
-
Plan, coordinate and install wedding welcome sign purchase or rental
-
Plan & coordinate a unity ceremony or cultural traditional, if applicable
-
Set-up purchased or rented unity ceremony items, memorial table items, guest book & pens, gifts card box and favors
-
Install a ceremony arch design with drapes and/or floral purchase or rental
-
Plan & coordinate specialty tables for ceremony memorials, favors, gift card box, guestbook and pens or any other guest guiding signs purchased or rented
-
Set-up unity ceremony items, memorial table, guest book & pens, gifts card box and favors with purchased or rented items
-
Add purchased or rented tablecloths and tableware to the tables and add coverings to the chairs
-
Setup the reception specialty tables such as dessert, popcorn bar, favors, memorial, guestbook signing, cocktail hour appetizers & treats that were purchased or rented
-
Distribute purchased bouquets and/or corsages and pin boutonnieres for wedding party members, honor and special guests
-
Distribute purchased or rented ring pillow or other alternative, flower baskets or other alternative and “bride is coming” or another phrase sign, if applicable for child attendants
-
Check that marriage license and rings are present for ceremony
-
Assist with pew cards to notify the ushers of honor and special guests and immediate family members for seating in the first few rows
-
Create pew markers to block off the first few rows for seating honor and special guests and immediate family members
-
Instruct ushers on seating arriving and late guests and the timing for seating of the mothers or stand-ins
-
Assist wedding party with light snacks & water provided by couple, if needed during getting ready photos or pre-ceremony
-
Line up and cue the wedding party, musicians and/or DJ
End of Ceremony
-
Wrap up unity ceremony items
-
Oversee or delegate ceremony breakdown & provide clean-up supervision
-
Transfer florals and guestbook setup to the reception site
The Cocktail Hour
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Provide one-hour of cocktail music during the cocktail hour if the DJ/musician is unable to set-up in both the cocktail and reception space
The Reception
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Deliver final payments and tips to vendors with a sheet for vendors to sign as proof of receiving a tip
-
Keep a wedding day emergency kit on-hand
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Coordinator will serve as emcee for the reception and will coordinate the timeline of the evening (reception entrance of the wedding party, or receiving line, champagne toasts, first dance, anniversary dance game, cake cutting, bouquet toss, garter toss, newlywed game, last dance etc.)
-
Coordinator will cue the couple, wedding party and parents for special taskings of the day
-
Coordinator will provide the couple VIP services throughout the day
-
Set-up cake table with rented or purchased items: tablecloth, cake stand, cake knife & server, toasting flutes, champagne chiller with a bottle of champagne, dish towel, cake plates and cake forks
-
Layout a seating chart on easel or provide escort cards with or without favors on tables
-
Layout place cards, menu cards, table numbers and favors if applicable
-
Offer any necessary directions or instructions to inquiring guests
-
Plan & Coordinate wedding party lineup and entry for wedding party introductions with DJ at the reception if applicable
-
Plan & Coordinate a Receiving Line if applicable
-
Conduct risk management by looking for and managing potential threats
The Send-off
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The coordinator will coordinate the send-off
End of Reception
-
Oversee and arrange with designated persons for the gifts to be moved from ceremony to the reception and arrange for items to be moved from reception to designated car at the end of reception
-
Handle any last minute emergency
-
Help gather any lost and found items with the maid or matron of honor and the best man
-
Oversee reception breakdown & provide clean-up supervision
-
Ensure that the space is left clean
Post-Wedding
-
Provide the couple with instructions and important post-wedding reminders
Collection 2
Partial
Planning & Coordination Fee
Is 10% of Your Wedding Budget

This collection is designed for clients who are halfway through their wedding planning and are ready to hand over the details to a professional. If you have completed half of your plans but need assistance with the remaining tasks, please review the task list to identify what still needs to be accomplished. This collection can begin at any time, but it is ideally suited for those starting six months or more before their wedding day.
Before the Ceremony
-
Provide access to our client portal where we share all of the relevant details and tasks with clients
-
Developing and working within a budget
-
Provide unlimited planning meetings
-
Provide our preferred vendors list
-
Provide vendor research for tent, chairs, tables, linen, glassware etc., if needed
-
Assist in venue meetings when needed
-
Provide photography & videography planning & coordination
-
Communicate with vendors via phone or email when needed
-
Conduct final venue walk through meeting
-
Make final contact with vendors one week before wedding day
-
Meet vendors and any other deliveries and handle any no-shows
-
Discuss the need for wedding insurance
-
Plan & coordinate for a security staff if needed
-
Provide wedding party duties checklist
-
Assist with a wedding website
-
Assist with a gift registry
-
Discuss your stationery needs to build an invitation suite, organize seating choice, menu, napkins and other paper supplies using the following list:
-
Save The Date
-
Invitation
-
RSVP
-
Detail Card
-
Rehearsal Dinner Invitation
-
Ceremony Welcome Sinage
-
Pew Cards
-
Order of Ceremony Programs
-
Order of Reception Programs
-
Menu Cards
-
Place Cards
-
Escort Cards
-
Seating Chart
-
Dinner Napkins
-
Cocktail Napkins
-
Bride or Couple's Personal Stationery
-
Thank You Cards
-
-
Provide Wedding Party Development Worksheet, Guest list and RSVP consultation
-
Assist with determining honor guests & special guests
-
Provide ceremony seating guidance for divorced and/or remarried parents, honor guests, special guests, officiant and spouse, immediate family and all other guests
-
Provide reception seating guidance via place cards, escort cards or a seating chart
-
Discuss hotel blocks
-
Provide wedding wardrobe consultation for the couple & the wedding party
-
Suggest wedding party gift giving ideas from the couple
-
Suggest wedding party gift giving ideas for the couple
-
Assist with couple's gift ideas to each other
-
Assist with finding a wedding officiant for ceremony
-
Assist with vows script
-
Assist with ceremony readings
-
Assist with champagne toast speeches
-
Assist with ceremony music consultation
-
Prepare wedding day timeline
-
Coordinate ceremony music with DJ or musicians in advance of wedding rehearsal day
-
Provide up to 2 hours of wedding rehearsal management
-
Direct the wedding rehearsal
-
Coordinate any timing issues and post-ceremony announcements with officiant, if applicable
-
Provide instructions to the best man and the maid or the matron of honor regarding the wedding rings
-
Instruct ushers and guestbook attendants of their duties
-
Instruct photographer and videographer of the couple's requested shots
-
Distribute wedding day timeline at the rehearsal to wedding party and any vendors in attendance
-
Coordinate a rehearsal dinner
-
Planning transportation
-
Provide up to 12 hours of onsite wedding day coordination with one wedding coordinator & one wedding day team member
-
Assist with florals, linen and decor rentals, and/or purchases
-
Discuss favor ideas
-
Assist with an order for favors
-
Assist with ceremony & reception signage purchase or rental
-
Plan, coordinate and install wedding welcome sign purchase or rental
-
Plan & coordinate a unity ceremony or cultural traditional, if applicable
-
Set-up purchased or rented unity ceremony items, memorial table items, guest book & pens, gifts card box and favors
-
Install a ceremony arch design with drapes and/or floral purchase or rental
-
Plan & coordinate specialty tables for ceremony memorials, favors, gift card box, guestbook and pens or any other guest guiding signs purchased or rented
-
Set-up unity ceremony items, memorial table, guest book & pens, gifts card box and favors with purchased or rented items
-
Add purchased or rented tablecloths and tableware to the tables and add coverings to the chairs
-
Setup the reception specialty tables such as dessert, popcorn bar, favors, memorial, guestbook signing, cocktail hour appetizers & treats that were purchased or rented
-
Distribute purchased bouquets and/or corsages and pin boutonnieres for wedding party members, honor and special guests
-
Distribute purchased or rented ring pillow or other alternative, flower baskets or other alternative and “bride is coming” or another phrase sign, if applicable for child attendants
-
Check that marriage license and rings are present for ceremony
-
Assist with pew cards to notify the ushers of honor and special guests and immediate family members for seating in the first few rows
-
Create pew markers to block off the first few rows for seating honor and special guests and immediate family members
-
Instruct ushers on seating arriving and late guests and the timing for seating of the mothers or stand-ins
-
Assist wedding party with light snacks & water provided by the coupl, if needed during getting ready photos or pre-ceremony
-
Line up and cue the wedding party, musicians and/or DJ
End of Ceremony
-
Wrap up unity ceremony items
-
Oversee or delegate ceremony breakdown & provide clean-up supervision
-
Transfer florals and guestbook setup to the reception site
The Cocktail Hour
-
Provide one-hour of cocktail music during the cocktail hour if the DJ/musician is unable to set-up in both the cocktail and reception space
The Reception
-
Deliver final payments and tips to vendors with a sheet for vendors to sign as proof of receiving a tip
-
Keep a wedding day emergency kit on-hand
-
Coordinator will serve as emcee for the reception and will coordinate the timeline of the evening (reception entrance of the wedding party, or receiving line, champagne toasts, first dance, anniversary dance game, cake cutting, bouquet toss, garter toss, newlywed game, last dance etc.)
-
Coordinator will cue the couple, wedding party and parents for special taskings of the day
-
Coordinator will provide the couple VIP services throughout the day
-
Set-up cake table with rented or purchased items: tablecloth, cake stand, cake knife & server, toasting flutes, champagne chiller with a bottle of champagne, dish towel, cake plates and cake forks
-
Layout a seating chart on easel or provide escort cards with or without favors on tables
-
Layout place cards, menu cards, table numbers and favors if applicable
-
Offer any necessary directions or instructions to inquiring guests
-
Plan & Coordinate wedding party lineup and entry for wedding party introductions with DJ at the reception if applicable
-
Plan & Coordinate a Receiving Line if applicable
-
Conduct risk management by looking for and managing potential threats
The Send-off
-
The coordinator will coordinate the send-off
End of Reception
-
Oversee and arrange with designated persons for the gifts to be moved from ceremony to the reception and arrange for items to be moved from reception to designated car at the end of reception
-
Handle any last minute emergency
-
Help gather any lost and found items with the maid or matron of honor and the best man
-
Oversee reception breakdown & provide clean-up supervision
-
Ensure that the space is left clean
Post-Wedding
-
Provide the couple with instructions and important post-wedding reminders
Collection 3
Day-of
Planning & Coordination Fee
Is 8% of Your Wedding Budget

This collection is designed for clients who have planned their entire wedding and only require wedding day management. If you have finalized all of your wedding day arrangements but need someone to oversee the details on the day of the wedding, we can assist you! This collection can begin at any time, but it is ideally suited for those who start three months or more before their wedding day
Before the Ceremony
-
Provide access to our client portal where we share all of the relevant details and tasks with clients
-
Developing and working within a budget
-
Provide unlimited planning meetings
-
Meet vendors and any other deliveries and handle any no-shows
-
Discuss the need for wedding insurance
-
Plan & coordinate for a security staff if needed
-
Discuss your stationery needs to build an invitation suite, organize seating choice, menu, napkins and other paper supplies using the following list:
-
Save The Date
-
Invitation
-
RSVP
-
Detail Card
-
Rehearsal Dinner Invitation
-
Ceremony Welcome Signage
-
Pew Cards
-
Order of Ceremony Programs
-
Order of Reception Programs
-
Menu Cards
-
Place Cards
-
Escort Cards
-
Seating Chart
-
Dinner Napkins
-
Cocktail Napkins
-
Bride or Couple's Personal Stationery
-
Thank You Cards
-
-
Provide Wedding Party Development Worksheet, Guest list and RSVP consultation
-
Assist with determining honor guests & special guests
-
Provide ceremony seating guidance for divorced and/or remarried parents, honor guests, special guests, officiant and spouse, immediate family and all other guests
-
Provide reception seating guidance via place cards, escort cards or a seating chart
-
Assist with finding a wedding officiant for ceremony
-
Assist with vows script
-
Assist with ceremony readings
-
Assist with champagne toast speeches
-
Assist with ceremony music consultation
-
Prepare wedding day timeline
-
Coordinate ceremony music with DJ or musicians in advance of wedding rehearsal day
-
Provide up to 2 hours of wedding rehearsal management
-
Direct the wedding rehearsal
-
Planning transportation to and from the event
-
Coordinate any timing issues and post-ceremony announcements with officiant, if applicable
-
Provide instructions to the best man and the maid or the matron of honor regarding the wedding rings
-
Instruct ushers and guestbook attendants of their duties
-
Distribute wedding day timeline at the rehearsal to wedding party and any vendors in attendance
-
Provide up to 12 hours of onsite wedding day coordination with one wedding coordinator & one wedding day team member
-
Assist with florals, linen and decor rentals, and/or purchases
-
Discuss favor ideas
-
Assist with an order for favors
-
Assist with ceremony & reception signage purchase or rental
-
Plan, coordinate and install wedding welcome sign purchase or rental
-
Plan & coordinate a unity ceremony or cultural traditional, if applicable
-
Set-up purchased or rented unity ceremony items, memorial table items, guest book & pens, gifts card box and favors
-
Install a ceremony arch design with drapes and/or floral purchase or rental
-
Plan & coordinate specialty tables for ceremony memorials, favors, gift card box, guestbook and pens or any other guest guiding signs purchased or rented
-
Set-up unity ceremony items, memorial table, guest book & pens, gifts card box and favors with purchased or rented items
-
Add purchased or rented tablecloths and tableware to the tables and add coverings to the chairs
-
Setup the reception specialty tables such as dessert, popcorn bar, favors, memorial, guestbook signing, cocktail hour appetizers & treats that were purchased or rented
-
Distribute purchased bouquets and/or corsages and pin boutonnieres for wedding party members, honor and special guests
-
Distribute purchased or rented ring pillow or other alternative, flower baskets or other alternative and “the bride is coming” or another phrase sign, if applicable for child attendants
-
Check that marriage license and rings are present for ceremony
-
Assist with pew cards to notify the ushers of honor and special guests and immediate family members for seating in the first few rows
-
Create pew markers to block off the first few rows for seating honor and special guests and immediate family members
-
Instruct ushers on seating arriving and late guests and the timing for seating of the mothers or stand-ins
-
Assist wedding party with light snacks & water provided by the couple, if needed during getting ready photos or pre-ceremony
-
Line up and cue the wedding party, musicians and/or DJ
End of Ceremony
-
Wrap up unity ceremony items
-
Oversee or delegate ceremony breakdown & provide clean-up supervision
-
Transfer florals and guestbook setup to the reception site
The Cocktail Hour
-
Provide one-hour of cocktail music during the cocktail hour if the DJ/musician is unable to set-up in both the cocktail and reception space
The Reception
-
Deliver final payments and tips to vendors with a sheet for vendors to sign as proof of receiving a tip
-
Keep a wedding day emergency kit on-hand
-
Coordinator will serve as emcee for the reception and will coordinate the timeline of the evening (reception entrance of the wedding party, or receiving line, champagne toasts, first dance, anniversary dance game, cake cutting, bouquet toss, garter toss, newlywed game, last dance etc.)
-
Coordinator will cue the couple, wedding party and parents for special taskings of the day
-
Coordinator will provide the couple VIP services throughout the day
-
Set-up cake table with rented or purchased items: tablecloth, cake stand, cake knife & server, toasting flutes, champagne chiller with a bottle of champagne, dish towel, cake plates and cake forks
-
Layout a seating chart on easel or provide escort cards with or without favors on tables
-
Layout place cards, menu cards, table numbers and favors if applicable
-
Offer any necessary directions or instructions to inquiring guests
-
Plan & Coordinate wedding party lineup and entry for wedding party introductions with DJ at the reception if applicable
-
Plan & Coordinate a Receiving Line if applicable
-
Conduct risk management by looking for and managing potential threats
The Send-off
-
The coordinator will coordinate the send-off
End of Reception
-
Oversee and arrange with designated persons for the gifts to be moved from ceremony to the reception and arrange for items to be moved from reception to designated car at the end of reception
-
Handle any last minute emergency
-
Help gather any lost and found items with the maid or matron of honor and the best man
-
Oversee reception breakdown & provide clean-up supervision
-
Ensure that the space is left clean
Post-Wedding
-
Provide the couple with instructions and important post-wedding reminders
4. À la Carte Services
We offer various individually priced À la Carte Services, and each are available at different rates. Many of these services are included at no additional cost in one of the three wedding planning and coordination services collections above. You can purchase one or as many of the À la Carte Services you need for your special day. Please refer to our À la Carte Services below to learn how we can assist with pre-ceremony parties, showers or dinners, before the ceremony, end of ceremony, cocktail hour, reception and post wedding:
-
Wedding Etiquette Consultation Fee
Our etiquette consulting service is priced at $50 before tax for a one-hour consultation and $25 for a 30-minute session. Consulting is conducted in person and primarily benefits couples seeking guidance on various etiquette questions. These may include how to organize a wedding party, how to seat divorced or remarried parents, the proper order for a ceremony or reception, how to create an invitation suite, the correct protocol for addressing invitations, how to manage the guest list, and who is responsible for various expenses, among other topics.
-
Officiant Fee
For the officiant to attend a one- to two-hour wedding rehearsal, the fee is $107, including tax. The fee for the officiant to officiate the ceremony is $53.50, including tax. If you would like the officiant to attend both the wedding rehearsal and the ceremony, the total cost is $160.50. For more information, please select the "Wedding Officiant" tab in the page menu.
-
Emcee Fee
The fee for a Mistress of Ceremonies (Emcee) service from the A La Carte list is $50 per hour, excluding tax. However, the Emcee service is provided at no additional cost when included in a full, partial, or day-of planning and coordination service.
-
Wedding Rehearsal Fee
A wedding rehearsal with the coordinator from the à la carte list of services costs $100 before tax for one hour. This service is included at no additional charge with full, partial, or day-of planning and coordination services.
-
Honeymoon, Anniversarymoon, Destination Wedding, Engagement, Family Reunion, and Vow Renewal
A full payment is required upon booking your destination. Your wedding planner can assist you in finding the perfect venue for your ceremony and reception, based on your preferred location for you and your guests. We will also coordinate travel accommodation and transportation, if necessary, for everyone involved. Upon your arrival at the destination, an onsite coordinator will help you manage all the important details for your big day. If you are planning a destination wedding, it is ideal to begin organizing your travel—whether out of your city or country—between one to two years before your departure date. For more information or assistance with your booking, please email detailedweddingsandevents@gmail.com or call 803-968-3321 to request help with finding and securing your destination.
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Hotel Room Discounts
For hotel room blocks, your planner will work with local hotel brands or your preferred hotel to provide booking discounts for your out-of-town guests. This service is advantageous and particularly beneficial for planning and organizing accommodation for out-of-town traveling to a wedding, especially when a minimum of 10 rooms or more are required.
Individually Priced
A La Carte Services

A la carte services give clients control in building their own unique packages or help them to obtain a little something extra. Thus, a client can select as many or as few A La Carte Services as they like. Contact us for pricing. The following A La Carte Services can also be selected as an “add on” to any of our Wedding Services Collections:
Pre-ceremony Parties, Showers &
Dinners
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Plan & coordinate an engagement party
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Assist with the planning & coordination of a Jack & Jill (coed) Shower
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Assist with the planning & coordination of a bachelor party
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Assist with the planning & coordination of a bachelorette party
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Assist with the planning & coordination of a bridal party luncheon or dinner
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Assist with the planning & coordination of a bridal shower
Before the Ceremony
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Weekend Orchestration - for intercultural ceremonies & receptions occurring over an entire weekend
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Provide access to our client portal where we share all of the relevant details and tasks with clients
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Developing and working within a budget
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Unlimited planning meetings
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Assist with determining color scheme, theme and style of wedding
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Provide our preferred vendors list
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Provide vendor research for tent, chairs, tables, linen, glassware etc., if needed
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Provide photography & videography planning & coordination
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Review pre-existing vendor contracts
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Assist with a venue selection
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Assist in venue meetings when needed
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Communicate with vendors via phone or email when needed
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Conduct final venue walk through meeting
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Make final contact with vendors one week before wedding day
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Meet vendors and any other deliveries and handle any no-shows
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Discuss the need for wedding insurance
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Plan & coordinate for a security staff if needed
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Provide engagement proposal planning & coordination
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Provide wedding attendant proposal planning & coordination
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Provide wedding party duties checklist
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Provide destination wedding consultation
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program
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Assist with the planning & coordination of a honeymoon
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Provide needed hourly or half-hour consultation service at a fee of $50 for one hour and $25 for 30 minutes
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Assist with a wedding website
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Assist with a gift registry
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Discuss your stationery needs to build an invitation suite, organize seating choice, menu napkins and other paper supplies using the following list:
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Save The Date
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Invitation
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RSVP
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Detail Card
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Rehearsal Dinner Invitation
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Ceremony Welcome Signage
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Pew Cards
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Order of Ceremony Programs
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Order of Reception Programs
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Menu Cards
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Place Cards
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Escort Cards
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Seating Chart
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Dinner Napkins
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Cocktail Napkins
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Bride or Couple's Personal Stationery
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Thank You Cards
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Provide Guestlist and RSVP consultation
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Assist with determining honor guests & special guests
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Provide Save The Date Mailing Service
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Provide Invitation Mailing Service
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Provide Thank you card mailing Service
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Provide ceremony seating guidance for divorced and/or remarried parents, honor guests, special guests, officiant and spouse, immediate family and all other guests
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Provide reception seating guidance via place cards, escort cards or a seating chart
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Discuss hotel blocks
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Provide hotel arrangements for out of town guests needing 10 rooms or more
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Create and/or distribute customized hospitality gift bags for a minimum of 25 out of town guests
Individually Priced
A La Carte Services

Before the Ceremony Continuation
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Provide Audio Guestbook Phone
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Provide Mini Polaroid Pictures & Photo Album
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Provide a wedding weekend itinerary planning for activities such as a golf outing, spa day, wine tour, etc.
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Plan & coordinate a welcome reception for out of town guests
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Suggest couple pre-ceremony activities
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Suggest couple and wedding party pre-ceremony activities
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Provide wedding wardrobe consultation for the couple & the wedding party
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Suggest wedding party gift giving ideas from the couple
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Suggest wedding party gift giving ideas for the couple
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Assist with couple's gift ideas to each other
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Assist with finding a wedding officiant for ceremony
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Assist with vows script
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Assist with ceremony readings
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Assist with champagne toast speeches
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Assist with ceremony music consultation
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Prepare wedding day timeline
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Coordinate ceremony music with DJ or musicians in advance of wedding rehearsal day
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Provide up to 2 hours of wedding rehearsal management
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Direct the wedding rehearsal
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Coordinate any timing issues and post-ceremony announcements with officiant, if applicable
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Provide instructions to the best man and the maid or the matron of honor regarding the wedding rings
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Instruct ushers and guestbook attendants of their duties
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Instruct photographer and videographer of the couple's requested shots
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Distribute wedding day timeline at the rehearsal to wedding party and any vendors in attendance
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Coordinate a rehearsal dinner
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Provide rehearsal dinner activity books for kids
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Provide up to 12 hours of onsite coordination with one wedding coordinator & one wedding day team member
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Assist with florals, linen and decor rentals, and/or purchases
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Discuss favor ideas
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Provide unique shape napkins folding service
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Assist with an order for favors
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Assemble and deliver wedding favor bags or baskets to out of town guests
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Assist with ceremony & reception signage purchase or rental
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Plan, coordinate and install purchased or rented wedding welcome sign
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Plan & coordinate a unity ceremony or cultural traditional, if applicable
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Set-up unity ceremony items, memorial table, guest book & pens, gifts card box and favors with purchased or rented items
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Create floral design for the altar & ceremony aisle with purchased or rented items
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Install a ceremony arch design with drapes and/or florals purchased or rented
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Plan & coordinate specialty tables for ceremony memorials, favors, gift card box, guestbook and pens or any other guest guiding signs purchased or rented
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Add purchased or rented tablecloths and tableware to the tables and add coverings to the chairs
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Setup the reception specialty tables such as dessert, popcorn bar, favors, memorial, guestbook signing, cocktail hour appetizers & treats with purchased items
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Distribute purchased bouquets and/or corsages and pin boutonnieres for wedding party members, honor and special guests
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Distribute purchased or rented ring pillow or other alternative, flower baskets or other alternative and “bride is coming” or another phrase sign, if applicable for child attendants
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Check that marriage license and rings are present for ceremony
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Assist with pew cards to notify the ushers of honor and special guests and immediate family members for seating in the first few rows
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Create pew markers to block off the first few rows for seating honor and special guests and immediate family members
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Instruct ushers on seating arriving and late guests and the timing for seating of the mothers or stand-ins
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Assist wedding party with light snacks & water provided by the couple, if needed during getting ready photos or pre-ceremony
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Planning transportation
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Line up and cue the wedding party, musicians and/or DJ
End of Ceremony
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Wrap up unity ceremony items
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Oversee or delegate ceremony breakdown & provide clean-up supervision
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Transfer florals and guestbook setup to the reception site
Individually Priced
A La Carte Services

The Cocktail Hour
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Provide one-hour of cocktail music during the cocktail hour, if the DJ/musician is unable to set-up in both the cocktail and reception space
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Provide chocolate dipped strawberries, fresh fruit display, veggie cups, mini cakes, mini cheesecakes, charcuterie cups, charcuterie board service, finger sandwiches, parfait and trifle desserts
The Reception
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Deliver final payments and tips to vendors with a sheet for vendors to sign as proof of receiving a tip
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Keep a wedding day emergency kit on-hand
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Provide wedding day activity books for child attendants
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Coordinator will serve as emcee for the reception and will coordinate the timeline of the evening (reception entrance of the wedding party, or receiving line, champagne toasts, first dance, anniversary dance game, cake cutting, bouquet toss, garter toss, newlywed game, last dance etc.)
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Coordinator will cue the couple, wedding party and parents for special taskings of the day
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Coordinator will provide the couple VIP services throughout the day
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Install rented or purchased a sweetheart and/or head table
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Install rented or backdrop for a sweetheart and/or head table
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Design and build floral entry-way or table-centerpieces with rented or purchased items
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Set-up cake table with rented or purchased tablecloth, cake stand, cake knife & server, toasting flutes, champagne chiller with a bottle of champagne, dish towel, cake plates and cake forks items
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Layout a seating chart on easel or provide escort cards with or without favors on tables
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Layout place cards, menu cards, table numbers and favors if applicable
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Offer any necessary directions or instructions to inquiring guests
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Plan & Coordinate wedding party lineup and entry for wedding party introductions with DJ at the reception if applicable
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Plan & Coordinate a Receiving Line if applicable
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Conduct risk management by looking for and managing potential threats
The Send-off
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The coordinator will coordinate the send-off
End of Reception
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Oversee and arrange with designated persons for the gifts to be moved from ceremony to the reception and arrange for items to be moved from reception to designated car at the end of reception
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Handle any last minute emergency
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Help gather any lost and found items with the maid or matron of honor and the best man
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Oversee reception breakdown & provide clean-up supervision
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Ensure that the space is left clean
Post-Wedding
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Provide planning and coordination for an after party
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Plan & coordinate a post-wedding breakfast, farewell brunch, lunch or dinner for out of town guests. The suggested time for brunch is at any time between 10 a.m. and noon
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Provide the couple with instructions and important post-wedding reminders
5. Payment Policy
A 50% initial deposit of the planning and coordination fee is required to secure your date and allow us to begin planning your wedding, which will take place 72 hours after the deposit is received. We wait 72 hours to accommodate clients who may experience buyer's remorse and change their minds. The overall planning process consists of four phases. The first phase is planning, which is the most extensive. The remaining three phases are organizing, executing, and evaluating, which encompass the coordination service. The coordination service involves directing the flow of all formalities on the event day, such as the processional, recessional, seating of parents, and reception activities. Coordination occurs when the organizing and execution details are implemented. The evaluation phase includes website reviews, short surveys, and feedback from couples and guests. Please note that rental costs, purchases, floral arrangements, and setup and breakdown fees for décor are not included in the payment for planning and coordination services.
6. Secure Payment Methods &Processing Fees, Tax & Payment Options
We do not accept checks. The following secure payment methods and their processing fees are available:
Bank transfers (ACH) - The customer processing fee is 1% or capped at $20. For a $1,000 payment, the fee is $10 and for a $2,000 payment, the fee is $20. Processing typically takes one business day after authorization. However, the authorization process may take 4 to 5 business days to complete, and the exact posting time can vary depending on your bank and when the payment is processed within the ACH network.
Bank transfers (B2B ACH) - All Business-2-Business ACH payments are processed free of charge.
Credit & Debit cards - We accept all major card brands. The customer processing fee is 3.4% and the transaction will post within 1 to 3 business days.
Cash is also accepted.
Tax - A 7%, SC Tax will apply to all payments. As of May 1, 2025 and due to the penny tax, the county's tax will increase to 8%
Payment Options
Option 1: Submit a 50% initial deposit for the selected planning and coordination services at the time of contract signing, which should occur between one year and 24 months prior to the wedding or event. The remaining balance of the initial deposit is due 30 days before the wedding or event. Additionally, subsequent payments for the total cost of rentals and/or purchases can be paid over the months leading up to the wedding or event, resulting in 10 to 22 manageable monthly installments. This option offers:
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Lower Initial Outlay: The 50% initial deposit at signing is likely more manageable than paying a larger sum upfront, especially when the wedding or event is many months away.
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Budgeting Flexibility: Spreading the rental/purchase costs into monthly installments provides excellent budgeting flexibility and avoids a large lump-sum payment closer to the wedding or event.
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Predictable Expenses: Monthly payments make it easier to track and manage event-related expenses over a longer period.
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Reduced Financial Strain: Distributing costs reduces the financial burden leading up to the wedding or event.
Option 2: Consider a payment plan to settle the balance for rentals and/or purchases after selecting a planning and coordination service and paying a 50% initial deposit at the time of contract signing. The remaining balance of the initial deposit must be paid 30 days before the wedding or event date. Subsequent payments for the total cost of rentals and/or purchases can be made as outlined below.
For purchases and/or rentals under $500, couples can divide the total amount into four biweekly installment payments made over two months. However, the final payment may be slightly lower or higher. Each payment is due two weeks after the previous one, allowing couples to pay off the balance without incurring any penalties or interest. This plan is ideal for couples who are confident in their ability to make all required payments on a biweekly basis.
For purchases and/or rentals exceeding $500, couples can divide the total amount into 13 biweekly installment payments over six months. However, the final payment may be slightly lower or higher. Each installment is due two weeks after the previous one, allowing couples to pay off the balance without incurring any penalties or interest. This plan is ideal for couples who are confident in their ability to make all required payments on a biweekly basis.
Option 3: Couples can also consider one of the following alternatives:
*Tap into savings
*Get help from loved ones
*Use a credit card
*Consider a 401(k) loan (use with caution)
Option 4: Couples can apply for a wedding loan with any of the following companies:
https://www.paymywedding.com/ (provide bad credit wedding loans regardless of financial situation)
https://www.myweddingloans.com/ (provides financing for weddings, engagements, honeymoons, and travel. They offer versatile lending options, including wedding loans for borrowers with bad credit)
https://www.lightstream.com/ (for borrowers with excellent credit)
https://www.upstart.com (for borrowers with a short credit history)
https://www.onemainfinancial.com/ (for borrowers with poor credit)
7. Cancellation, Termination, Refund and/or Change Policy
Clients must notify Detailed Weddings & Events LLC in the event of a cancellation or a change to an event date. If the new date is available on the Detailed Weddings & Events calendar, we will amend the contract to include the new date. If the requested new date is not available, all monies paid will be refunded as follows:
(a). 100% of the deposit is refundable up to three days and for any reason after signing a contract.
(b). 33% of the deposit is forfeited if the event is cancelled between 4-15 days after signing a contract,
(c). 67% of the deposit is forfeited if the event is cancelled between 16-30 days after signing a contract
(d). 100% of the deposit is forfeited if the event is cancelled 31 days or more after signing a contract.
For a termination occurring after the three-day grace period has expired, if either party's performance is prevented or rendered impossible due to personal conflicts—such as a difficult client or a poor fit with the planner—unforeseeable or uncontrollable events, pandemics and epidemics, severe and unexpected natural disasters (commonly referred to as force majeure events), or actions by third parties such as strikes, terrorist acts, or government orders, either party may terminate the contract. Refunds will be processed in accordance with our "Cancellation, Termination, Refund and/or Change Policy." To cancel, notify Detailed Weddings & Events in writing or by email and a refund will be processed as outlined above. It is also important to obtain wedding insurance as soon as you start planning to protect deposits with specific vendors.
8. Military Cancellation, Termination, Refund and/or Change Policy
If the cancellation is due to a military deployment, a canceled leave, a permanent change of station (PCS), or temporary duty (TDY), you may cancel or change your date after Detailed Weddings & Events receives the following information:
(a.) Written or emailed cancellation letter
(b.) Copy of the leave form with sign-in time annotated and signatures of approving authorities noted on the
leave form
(c.) Copy of the official orders.
Afterwards, Detailed Weddings & Events will either cancel your event or make every effort to reschedule it. If the new date is available on the Detailed Weddings & Events calendar, we will amend the contract to reflect the new date. However, if the new date is not available, or if you choose to completely cancel instead of rescheduling, the payment for services rendered will be processed as follows:
(d). 100% of the deposit is refundable up to three days and for any reason after signing a contract.
(e). 33% of the deposit is forfeited if the event is cancelled between 4-15 days after signing a contract,
(f). 67% of the deposit is forfeited if the event is cancelled between 16-30 days after signing a contract
(g). 100% of the deposit is forfeited if the event is cancelled 31 days or more after signing a contract.
For a termination occurring after the three-day grace period has expired, if either party's performance is prevented or rendered impossible due to personal conflicts—such as a difficult client or a poor fit with the planner—unforeseeable or uncontrollable events, pandemics and epidemics, severe and unexpected natural disasters (commonly referred to as force majeure events), or actions by third parties such as strikes, terrorist acts, or government orders, either party may terminate the contract. Refunds will be processed in accordance with our "Cancellation, Termination, Refund and/or Change Policy." To cancel, notify Detailed Weddings & Events in writing or by email and a refund will be processed as outlined above. It is also important to obtain wedding insurance as soon as you start planning to protect deposits with specific vendors.
9. Commissions
If a vendor decides to pay "Detailed Weddings & Events" a commission for your referral, we will pass the savings on to you, with the exception of booking travel arrangements and/or hotel blocks, assisting with the rental or purchase of men's formal wear, or offering affiliate-linked products to website users.
SETUP & BREAKDOWN FEES
This includes table and chair coverings and embellishments, place settings, clear, gold or silver centerpiece vases, wedding aisle decor, markers for pews or chairs, as well as floral arrangements and decorations for receptions, social occasions, corporate gatherings, industry functions, and special events.
To read more information about set up and breakdown or to DIY the set-up and breakdown, click here.
1. SPECIALTY TABLES WITH OR WITHOUT COVERINGS
Examples of specialty tables are sweetheart table, head table, favors table, gifts table, in memory table, send-off table, cocktail hour hors d'oeuvres tables, and beverage or buffet tables. In most cases, the white and gold King Louis Estate tables do not require coverings; however, 4-foot, 6-foot, or 8-foot rectangular tables do require coverings. The fee for setting up each table is $1.00, and the fee for breaking down each table is also $1.00.
2. GUESTS TABLES & CHAIRS WITH OR WITHOUT COVERINGS
In most cases, the white and gold King Louis Estate table and chairs do not require coverings; however, 4-foot, 6-foot, or 8-foot rectangular tables and folding chairs, banquet chairs, and Chiavari chairs do require them. The fee is $0.50 for the setup of each guest table and chair, regardless of whether they have coverings or not. Additionally, there is a charge of $0.50 for the breakdown of each guest table and chair, whether covered or not.
COMMON CHAIR TYPES
a. Folding Chairs - Metal, Resin, Samsonite, Classic Lifetime and Contemporary Lifetime
b. Banquet Chairs - Round-top, Crown-top, Square-back, Pyramid Banquet and Full-back
c. Chiavari Chairs
d. King Louis Estate Chairs
CHAIR & TABLE EMBELLISHMENTS
Embellishments include chair bows, chair sashes, chair ties, chair bands, chair caps, flowers, brooches, buckles, Velcro-tied knot covers, and table runners (with or without rhinestone buckles), all are available at various rental prices. Chair caps are specifically designed for Chiavari chairs. The cost to add (setup) embellishments is $0.25 each, and the cost to remove (breakdown) embellishments is also $0.25 each.
3. PLACE-SETTING INFORMATION
We can prepare up to 12 different place-setting styles: Basic, Essentials, Brunch, Banquet, Breakfast, Casual, Informal, Buffet, Fine Dining, Formal, Five-Course, and Twelve-Course. Additionally, we offer custom porcelain Tea Party place-setting items for Afternoon Tea (served between lunch and dinner, i.e., 3 to 4 PM), High Tea (served between 5 to 7 PM), or Elevenses Tea, which is served at 11 AM.
What you should remember when deciding which items to rent for your place setting needs is that it is essential to plan your menu first. Otherwise, you may unintentionally rent tableware that will not be used. The menus to consider include hand-held hors d'oeuvres for the cocktail hour and the reception meal.
PLACE SETTING STYLES
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BASIC: Dinner Plate, Dinner Knife, Dinner Fork, Dinner Spoon & Tumbler - Cost $.50 per guest to set-up and $.50 per guest to break down
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Popular ESSENTIALS: Charger Plate, Dinner Plate, Dinner Knife, Dinner Fork, Dinner Spoon & Tumbler - Cost $.50 per guest to set up and $.50 per guest to break down
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BRUNCH: Charger Plate, Dinner Plate, Dinner Knife, Dinner Fork, Dinner Spoon, Dessert Spoon, Dessert Fork, Butter Spreader, Pastry Plate, Fruit Bowl & Champagne Flute - Cost $.75 per guest to set up and $.75 per guest to break down
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Popular BANQUET: Charger Plate, Dinner Plate, Dinner Knife, Dinner Fork, Dinner Spoon, Dessert Fork, Dessert Spoon, Cake Plate & Water Goblet - Cost $.75 per guest to set up and $.75 per guest to break down
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BREAKFAST: Dinner Plate, Bread Plate, Butter Spreader, Dinner Knife, Dinner Fork, Dinner Spoon & Tumbler, Coffee/Tea Cup & Saucer - Cost $.80 per guest to set-up and $.80 per guest to break down
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CASUAL: Dinner Plate, Salad Plate, Dinner Knife, Dinner Fork, Salad Fork, Dinner Spoon, Tumbler - Cost $80 per guest to set up and $.80 per guest to break down
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INFORMAL: Dinner Plate, Salad Plate, Dinner Knife, Dinner Fork, Salad Fork, Dinner Spoon, Tumbler - Cost $.80 per guest to set up and $.80 per guest to break down
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BUFFET: Dinner Plate, Salad Plate, Bread Plate, Butter Spreader, Dinner Knife, Dinner Fork, Dinner Spoon, Iced Teaspoon, Salad Fork, Water Goblet, Iced Tea Goblet, Coffee Cup & Saucer - Cost $1 per guest to set up and $1 per guest to break down
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FINE DINING: Dinner Plate, Soup Bowl, Salad Plate, Bread Plate, Butter Spreader, Dinner Knife, Dinner Fork, Dinner Spoon, Dessert Spoon, Dessert Fork, Iced Teaspoon, Salad Fork, Salad Knife, Water Goblet, Iced Tea Goblet, Red Wine Glass and White Wine Glass - Cost $1.30 per guest to set up and $1.30 per guest to break down
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FORMAL: Charger Plate, Dinner Plate, Soup Bowl, Salad Plate, Bread Plate, Butter knife, Dinner Knife, Dinner Fork, Dinner Spoon, Dessert Spoon, Dessert Fork, Iced Teaspoon, Salad Fork, Salad Knife, Fish Fork, Water Goblet, Iced Tea Goblet, Red Wine Glass and White Wine Glass - Cost $1.40 per guest to set up and $1.40 per guest to break down
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FIVE-COURSE: Charger Plate, Dinner Plate, Soup Bowl, Salad Plate, Bread Plate, Butter Spreader, Dinner Knife, Dinner Fork, Dinner Spoon, Dessert Fork, Dessert Spoon, Iced Teaspoon, Salad Fork, Salad Knife, Water Goblet, Coffee Cup & Saucer, Iced Tea Goblet, Red Wine Glass and White Wine Glass - Cost $1.50 per guest to set-up and $1.50 per guest to break down. A five-course meal typically includes an hors d'oeuvre, appetizer, salad, main course, and dessert.
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12-COURSE: Charger Plate, Dinner Plate, Soup Bowl, Salad Plate, Bread Plate, Butter Spreader, Dinner Knife, Fish Knife, Salad Knife, Dinner Fork, Salad Fork, Fish Fork, Dessert Fork, Dessert Spoon, Dinner Spoon, Demitasse Spoon, Iced Teaspoon, Soup Spoon, Seafood Fork, Water Goblet, Iced Tea Goblet, Demitasse Cup (expresso cup) & Saucer, Coffee Cup & Saucer, Cordial/Sherry Glass, Champagne Flute, Red Wine Glass and White Wine Glass - Cost $2.50 per guest to set up and $2.50 per guest to break down.
Additional Place-Setting Items Are .20 Each, Unless Priced Differently
Bread Plate
Butter Spreader
Cake Plate
Charger Plate
Champagne Chillers per table - $1 ea
Champagne Flute
Child's Tumbler
Coolers - $2 ea
Cordial Glass for liqueur-after-dinner servings with dessert
Coffee Cup & Saucer
Demitasse Cup (expresso cup) & Saucer
Demitasse Spoon
Dessert Fork
Dessert Spoon
Dinner Fork
Dinner Knife
Dinner Spoon
Fish Fork
Fish Knife
Iced Tea Goblet
Iced Tea Spoon (needed when adding sugar to glass only)
Red Wine Glass
Salad Fork
Salad Knife
Salad Plate,
Salt & Pepper Shakers are glassware, per individual place setting
Seafood Fork
Seafood Tool
Sherry Glass for fortified wine (a wine to which a distilled spirit, such as brandy, has been added) for after dinner servings with dessert
Steak Knife
Soup Bowl/Fruit Bowl
Soup Spoon
Tea Cup & Saucer
Tumbler
Water Goblet
Juice Glass
White Wine Glass
The cutlery consists of stainless steel silver flatware, while the beverage ware is made of clear, crystal style acrylic. Paper products, along with plastic cutlery and disposable cups, cost $0.25 per guest for setup and $0.25 per guest for breakdown.
4. LINEN RENTAL FEES
Fabric napkins, table skirts, table drapes, table overlays, table runners, and both fitted and non-fitted square, round, and rectangular tablecloths are available in a variety of colors, price points, and fabrics. The rental fee is one-third of the retail price. Linen-like disposable napkins are also available in different colors and price points and will be added to the selected place setting style.
5. TABLES & PLACEMATS RENTALS
Vinyl placemats for children’s parties $.25 each
Fabric placemats for children's parties $50 each
Baby High-chair Rental $3 each
Sweetheart Table Rental is $5 each
4-foot Rectangular Table $4 each
6-foot Rectangular Table $6 each
8 Foot Rectangular Table $8 each
Round Cake Table $7 each
Cocktail Beverage Table Rental $7
6. ARTIFICIAL FLOWER RENTALS & PURCHASES
The price of artificial flowers varies based on the type of variety, the price per stem, and the price per bunch. The rental rate for a container vase and any additional embellishments also differs. We can create artificial table centerpieces, floral arches, wedding aisle decor, stage decor, wedding altar decor, and decor for entryways. Additionally, we offer custom artificial personal flowers, including bouquets, corsages, and boutonnieres or pocket flowers are available for purchase.
7. FRESH CUT FLOWER PURCHASES
The price of fresh-cut flowers varies based on the variety, price per stem, the cost of rented container vases, and any additional embellishments. Fresh floral centerpieces can be arranged and placed on tables or worn as personal items, such as bouquets, corsages, boutonnieres, or pocket flowers, which are sold rather than rented. Personal fresh flower items are considered perishables or keepsakes, often referred to as souvenir items. We can create fresh-cut centerpieces, floral arches, wedding aisle decor, stage decor, and wedding floral decorations for entryways.
8. ADDITIONAL ITEMS AVAILABLE FOR RENT
Wedding Entrance Sign
Podium, Microphone, and Speakers
Easel
Personalized Flower Box
Floor Vases
Table Vases
Cylinder Vases
9. CLIENTS WILL INCUR THE COST FOR ANY NEEDED VENUE SECURITY GUARD SERVICE AND LAUNDRY
10. PIPE & DRAPE BACKDROP OR CEREMONY ARCH RENTAL
Pipe and drape backdrops are commonly used as a decorative element behind a sweetheart table for a couple or a head table for the entire wedding party. The installation of the backdrop on-site varies based on several factors, including the type of hardware used, the fabric type, the fabric length (whether the fabric hovers above the floor or is long enough to create puddles), the cost of the fabric per square foot, and any additional applicable fees.
The hardware typically includes two base plates, two base plate weights, two uprights, and up to two crossbars. The rental price for the hardware starts as low as $104.84, excluding any fabric. A standard hardware height ranges from 6 feet to 10 feet, while the standard width is 10 feet. To achieve 100% fullness (with many pleats) for a 10-foot wide area, five drapes are required. If the fabric costs $3 per foot for a standard width of 10 feet, the total cost for the fabric would be $30 per drape, resulting in $150 for five drapes. Adding the hardware rental fee of $104.84 brings the total cost to $254.84 before tax. Additionally, ceremony arch prices are determined based on the specific design setup requested.
11. UNDERSTANDING PERIMETER DRAPING TO COVER ALL WALLS OF AN EVENT SPACE & HOW IT IS PRICED
The price is determined by summing the lengths of all wall measurements to obtain a total in linear feet. Some venues may have more than four wall-shaped rooms, and some rooms may be larger than average. For example, if the left and right walls of the local Civic Center each measure 166 linear feet, the total for those two walls would be 332 linear feet. When rounded to the nearest hundred, this amount becomes 340 linear feet.
Also, if the room has three additional walls to cover and the total measurement is 3 x 98 linear feet (LF), this equals 294 LF. When rounded to the nearest hundred greater than 294 LF, the result is 300 LF. Next, one must add 340 LF to 300 LF, resulting in a total of 640 LF. This total is then divided by the width of the panels, which are 10 feet wide, yielding a requirement of 64 ten-foot-wide panels to cover the perimeter walls of the entire room.
The rental price for pipes and drapes per set can be as low as $120 for each 10-foot wide hardware set. A hardware set includes two bases weighing between 20 to 35 pounds, two uprights, a crossbar, and a minimum of three to four drapes measuring 16 to 20 feet. If you are covering the walls of the Civic Center, approximately 64 hardware sets of pipes and drapes at $120 each would total $7,680 before tax, not including setup, breakdown, delivery, and pickup costs. For a smaller building that is one-third or half the size of the Civic Center, you can expect to pay approximately $2,560 to $3,840 for perimeter draping.
UNDERSTANDING HORS D'OEUVRES, APPETIZERS & MEAL COURSES
Did you know that there is a difference between hors d'oeuvres and appetizers? Hors d'oeuvres are foods that can be held and eaten with one hand while standing, and is often accompanied by a cocktail in the other hand during a cocktail hour. If the couple is planning to attend a cocktail hour due to a having first look or wedding party and family photograph sessions earlier in the day, they can enjoy hors d'oeuvres with their guests during the cocktail hour or as a first course when everyone is seated in the reception area. If the couple will not be present for the cocktail hour because they are scheduled for photographs immediately following the ceremony, the hors d'oeuvres served during the cocktail hour will serve as the first course, while appetizers can be offered as a second course once everyone is seated for dinner. Appetizers are small, bite-sized portions of food meant to be eaten before the main dish is served, stimulating the appetite and making one hungry for the meal to come.
Pictured below is a twelve-course meal outline that you can use as a foundational guide to organize your wedding reception menu card. Traditional formal wedding receptions typically feature a three-to four-course plated meal for all guests in attendance. Popular choices for main dishes at formal wedding receptions include visually appealing fine dining favorites such as filet mignon, lobster, and rack of lamb. On average, a three- to four-course meal can be enjoyed in about one to two hours. Champagne, wine, and cocktails are the traditional beverage selections for formal wedding receptions; however, lemonade or iced tea is also acceptable for buffet-style or plated meals. Additionally, three other noteworthy reception dinner styles are family style, cocktail style, and food stations. Today's modern weddings offer couples the opportunity to be innovative with signature drinks, trendy cocktails, flavorful beers, and creative place settings. Pictured here is a formal place setting from https://rootedinfoods.com/table-etiquette-the-place-setting/
When viewing the glassware in the image above, a few adjustments are necessary regarding the arrangement of the glasses in preparation for the wedding reception's pre-dinner "Welcome Toast. The water goblet is positioned correctly; however, the cordial/sherry glass should be swapped with the flute, because the flute will be the raised first for the pre-dinner welcome toast so therefore, it should be closer to the right hand. Essentially, the glasses should be arranged on the table in the order in which they will be used.
If the reception hosts (the couple), do not plan to offer a pre-dinner welcome toast but intends to serve one of the following as the first main dish—fish, seafood, chicken, duck, or turkey—the white wine glass should be placed closest to the right hand. If beef is served as the second main dish, a red wine glass should be positioned to the left of the white wine glass. The red wine glass is typically taller and has a larger bowl than the white wine glass.
A helpful tip to remember is to always pair white wine with white meat dishes and red wine with red meat dishes, such as beef, pork, or lamb. If you were to ask whether it is better to serve red or white wine at a wedding reception, I would recommend using white wine because it is easier to remove white wine stains from a white wedding dress in the event of a spill than it is to remove red wine stains. However, if you plan to serve both a white meat dish and a red meat dish, you will need to provide both white and red wine glasses.
If the reception hosts plan to serve a dessert, such as wedding cake or a sheet cake, a cordial or sherry will pair well with the dessert course. A cordial is known for its stomach-soothing properties. For fruit-flavored liqueur options, the host may consider brands such as Grand Marnier (orange or cherry) or Chambord (raspberry). Coffee-flavored liqueurs include Tia Maria and Kahlua. If the host opts not to serve a cordial, sherry is an excellent alternative; it is a sweet fortified wine, meaning that a spirit has been added. The host may also may want to try Godiva Chocolate which offers a rich chocolate flavor with a kick. Cordials and sherries are typically served after dinner and at the beginning of the dessert course, as they aid in digestion. The cordial or sherry glass should be placed to the left of the red wine glass.
The waitstaff can provide tableside service during the dessert course using a cordial or sherry cart. Alternatively, the reception hosts may choose to have guests walk to the open bar with their glasses, where a bartender can pour either the cordial or sherry within a specified timeframe, as indicated on the program, to prevent congestion at the bar. Afterward, guests can collect their dessert plates from a dessert station when returning to their seats, provided that plated desserts are not being served. If the host has opted to purchase event insurance for the day and the venue permits self-pouring, the host can also set up a Cordial or Sherry Station as a self-serve bar. The emcee can announce table numbers to facilitate this process.
The final glass is the water goblet. Its purpose is to allow dining guests to sip from it after each course, helping to cleanse their palates before tasting the next dish. For example, Course 1 could be a Caesar salad with grilled chicken, followed by Course 2, which might feature pan-seared salmon with roasted vegetables. Adding a slice of lemon to the water serves as an excellent palate cleanser.
Did you notice the word "consommé" for the bowl in the place setting image and questioned, what is a consommé? A consommé is a broth that can be served on its own or as a soup. Therefore, it is referred to as a consommé bowl or a soup bowl, but you probably knew that already. Another item to consider is the demitasse cup. A demitasse is an Espresso and can be enhanced with flavors such as Disaronno Amaretto, or Bailey's Irish Cream. Here is an important fact about the demitasse cup: it should always be of a different color or a different pattern than the other place setting items. The demitasse spoon should also be different than all of the other cutlery. As for the coffee and tea cup, it can be used for a hot tea and/or hot coffee service. When a coffee or a tea cup is placed on a table, the host can install a Self-serve Coffee and/or Tea Bar Station, or the wait staff can use a hot coffee or tea trolley to serve hot beverages.
What you should remember when deciding which items to rent for your place setting needs is that it is beneficial to plan the menu first. Otherwise, you may unintentionally rent tablewares for items that will not be used.
Although clients pay varying prices to rent all of their place-setting needs, a setup fee is also required to cover the labor costs associated with setting up and for breaking down each table after the wedding concludes. For place settings that require two main dishes during a buffet meal, one plate and napkin can be placed on the table or inside a charger, while the additional dinner plate will be placed on the buffet specialty table. If a client chooses to have a caterer provide plated (sit-down) meals for all their guests, the dinner plates and/or dessert plates can be placed in the kitchen for the catering staff.
Twelve Course Meal Outline
1st Hors d'oeuvre
2nd Amuse-bouche (a complementary item chosen by the chef, to amuse the mouth)
3rd Soup
4th Appetizer
5th Salad
6th Fish
7th First main dish
8th Palate cleanser course
9th Second main dish
10th Cheese plate
11th Dessert with a post-meal drinks (cordial, sherry, expresso, hot coffee or hot tea)
12th Mignardise - a bite size dessert with post-meal drinks

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